Room Setups and Amenities
In coordination with the Theme of this year's Convention and the unique opportunities available due to our space in Montréal, we are excited to offer detailed options for room setups. Please note that all standard paper, panel, and roundtable proposals selected will be placed in Standard Panel Rooms, while Innovative Format Panel proposals will select the room setups that best meet their needs at the time of proposal.
Expand the list below for additional details and example images for each setup. Availability for special room setups via the Innovative Format Panel program is limited and all images are only examples of setup types - specific amenities/design cannot be guaranteed.
When considering the room setup that best fits your needs, you will want to make sure to consider these 6 factors.
- Capacity - How many panelists do you have? How many audience members do you expect?
- Privacy - Does this session need to take place behind closed doors or can you meet in a more open/fluid setting?
- Seating Type - Do you need standard chairs or alternative seating options (ex. benches, couches, lounge chairs, poofs, etc.)?
- Seating Style - Do you need full group interaction, small group breakout space, both?
- Writing Space - Do you need hard surfaces for your panelists and/or audience to write on?
- Accessibility - What setup will ensure that all your panelists and audience members will be afforded the opportunity to equally engage in the session?
Traditional panel room spaces include a head table (seats 7-10 people) with projector, PC laptop and USB port(s), and audience seating in rows facing the head table. Audience seating capacity ranges from 25 to over 250 people.
This setup is the largest available for our meeting space and about 90% of our program will take place in spaces set up accordingly. All submitted standard papers, panels, and roundtables take place in rooms set as standard panels rooms. These rooms have a main head table that seats between 7 and 10 people (depending on total room size) and audience seating which faces the head table in rows - no writing surfaces. All these rooms have a PC laptop connected to a projector and panelists wishing to use the projector will bring a PDF or Powerpoint presentation on a USB drive to connect to the room's laptop.
These rooms are split to provide both the traditional panel room setup on one side of the room and 7 small group breakout tables on the other side of the room.
For those familiar with other ISA specialty sessions, these have also been called cafe-style setups and have been used primarily by ISA committees or the Junior Scholar Symposium. These spaces are typically in very large rooms and allow participants and audience members to present/interact entirely in the standard panel style audience seating, entirely in the small group breakout tables, or to move between the two. Common uses for these room setups include small-group workshopping of papers/research, mini-group Q&As, or even "speed mentoring".
There will be 7 round tables scattered around one half of the room, each seating 8 people. The other half of the room will be set with a standard panel room setup, including a head table - which seats approximately 7-10 people - audience seating in rows (no writing surfaces) and a projector and laptop with USB port.
These rooms feature limited capacity with alternate style seating, split between the two halves of the room.
These fun spaces will allow panelists and the audience to get comfortable while viewing presentations and/or interacting from alternative seating. With enough room for a mix of comfortable seating and audience seating, both with writing surface spaces, this could be the perfect space to get creative!
There is a large mounted monitor available for use in presentations. Capacity between 15-35 people depending on setup.
These rooms have a limited capacity with standard panel setting and a high-top boardroom table, split between two halves of the room.
A perfect place to host a panel with a head table on one end of the room with some audience seating, while the back area of the room allows for some small breakout space if needed. High board type table can seat up to 8 people on stools.
There is a large mounted monitor available for use in presentations. Capacity between 15-35 people depending on setup.
No drama here, this is a legitimate theater - stage, red curtains, tiered seating, the works!
This theater features a stage, curtains, and several broad tiers for seating of panelists and/or audience members. Tiers offer natural small group breakout spaces while still allowing the stage to serve as a central focal point. Tiers will be set alternating with rows of standard audience seating and rounds seating 8 individuals.
A projector and PC laptop with USB ports will be available at the front of the room for presentations. Capacity between 50-200 people depending on setup.
This space features larger open spaces with alternate seating and may include tall chairs, couches and easy chairs, with little to no writing surfaces or central seating areas.
Looking to add a lounge feel to your session? This space encourages a lot of movement among panelists and audience members and allows for a dynamic flow to sessions. This could be an ideal space for networking or sessions with a degree of fluidity. Capacity between 15-35 people depending on setup.
Open alternative seating lounge area reserved off one of the main convention hallways.
This space offers a cozy alcove lounge-Esque feel while being in the midst of the flow of traffic. Convention attendees will pass by, adding a dynamic quality to your session and potentially increasing drop-in audience members. Capacity between 10-20 people depending on setup.
Open alternative seating area with high definition display, reserved off one of the main convention hallways.
Don't need a closed-door room? This is the ideal space if you have great graphics to share. With an integrated 4-screen display, this alcove of tiered seating area with cushions and stools faces an ideal high-definition presentation space for small sessions and will draw a fluid audience as passersby drop in and out of the space. Capacity between 10-20 people depending on setup.
