BOOTH OR EXHIBIT HALL RECEPTIONS: ISA has set aside a small area in the exhibit hall for exhibitor receptions. Due to space constraints, receptions CANNOT be conducted in exhibit booths. The maximum capacity for receptions in the exhibit hall catering area is 70 people. To request space for exhibit hall receptions, download the reception request form and follow procedures outlined in this section.
ISA will coordinate all affiliate non-panel events. Please download and complete the workshop or business meeting request form or the reception request form to begin the process. Upon receipt of the form, ISA will contact you and discuss your requirements. All event space is assigned on a first-come, first-noticed basis. ISA holds all meeting space at the Hilton and Loews hotels. Please do not contact the hotels directly – you will be referred back to ISA.
DEADLINE FOR AFFILIATE CATERING ORDERS IS JANUARY 15, 2010!
SCHEDULING AN OFFICIAL ISA WORKSHOP
Tuesday, February 16 is reserved for ISA Workshops. This is the only day available for workshops. Meeting space is assigned on a first-come, first-served basis. Priority is given to awardees of the ISA Workshop Grants.
To request a workshop meeting room, download and complete the workshop or business meeting request form, available as an interactive PDF or downloadable WORD document. You must complete this form to receive a meeting room assignment. All workshops are charged a $100 meeting room rental fee. Audio Visual equipment is not provided in workshop rooms. See the Estimated Costs for Budget Proposals for prices, availability, and restrictions.
All workshops must be listed in the Official Convention Program. Workshop Chairs should contact ISA’s Director of Conventions, Jeanne White, to coordinate the operational details for the workshop.
DEADLINE TO RESERVE WORKSHOP MEETING SPACE: NOVEMBER 6, 2009!
DEADLINE TO CONFIRM ALL WORKSHOP MEETING ROOM REQUIREMENTS (AUDIO VISUAL, CATERING, ROOM SETUP, ETC.): JANUARY 4, 2010
For more information about the ISA 2010 Workshop Grant process, please visit the Workshops website.
SCHEDULE AN OFFICIAL ISA BUSINESS MEETING OR RECEPTIONS
Please see the Workshop or Business Meeting Request Form or the Reception Request Form for availability. Available days/times are restricted to those shown on the forms, with the exception of Board meetings. ISA has reserved several small meeting rooms for Board meetings, available on a first-come, first-served basis.
ISA Regions, Working Groups, Sections and Committees may reserve meeting rooms for business meetings or group-sponsored receptions at no charge. All other groups or individuals, including workshops, sponsors and affiliates, will be charged a meeting room rental fee according to the following schedule:
• Daytime function without catering No Charge
• Evening function without catering $100
• Evening function with catering $150
The meeting room rental fee covers ONLY the meeting room, existing audio-visual equipment (where applicable, Wednesday – Saturday only) and certain labor fees. Please see catering section for more information.
