NEW AFFILIATE PROCEDURE FOR 2009
In order to ensure the high level of service and attention ISA affiliates have been accustomed to, ISA has partnered with the Marriott Marquis to create a separate and exclusive procedure for all affiliate events, including exhibit booth receptions.
The first step in the new process is to request a meeting room using the online request forms as detailed in the FORMS section below. When the meeting or reception request form is received at ISA, an invoice will be issued for the meeting room rental fee (where applicable.) Upon receipt of the meeting room rental fee payment, a meeting room will be assigned and confirmed to the requesting party. ISA will then send the confirmed information to the Marriott Marquis Hotel’s Catering Department.
The Marriott Marquis Hotel’s Affiliate Catering Manager will then contact the affiliate client directly to coordinate the event arrangements. The Marriott contact is Clare Hussain. She may be reached via email to clare.hussain@marriott.com or via telephone at 212-704-8929. Ms. Hussain will coordinate all aspects of affiliate events, including audio visual.
BOOTH OR EXHIBIT HALL RECEPTIONS: ISA has set aside a small area in the exhibit hall for exhibitor receptions. Due to space constraints, receptions CANNOT be conducted in exhibit booths. The maximum capacity for receptions in the exhibit hall catering area is 70 people. To request space for exhibit hall receptions, download the reception request form and follow procedures outlined in this section.
ISA will still maintain oversight of affiliate events, and our staff will still perform our pre-function checks of all affiliate events. Please contact ISA’s Director of Conventions with any questions or concerns about this new procedure.
DEADLINE FOR AFFILIATE CATERING ORDERS IS JANUARY 23, 2009!
Procedure for Scheduling an Official ISA Workshop
Saturday, February 14 is reserved for ISA Workshops. This is the only day available for workshops. Meeting space is assigned on a first-come, first-served basis. Priority is given to awardees of the ISA Workshop Grants.
To request a workshop meeting room, download and complete the Workshop or Business Meeting Request Form, available as an interactive PDF or downloadable WORD document. You must complete this form to receive a meeting room assignment. All workshops are charged a $100 meeting room rental fee. Audio Visual equipment is not provided in workshop rooms. See the Audio Visual Equipment tab, Workshop Chairs section, for prices, availability, and restrictions.
All workshops must be listed in the Official Convention Program. Workshop Chairs should contact ISA’s Director of Conventions, Jeanne White, to coordinate the operational details for the workshop.
DEADLINE TO RESERVE WORKSHOP MEETING SPACE: DECEMBER 5, 2008
DEADLINE TO CONFIRM ALL WORKSHOP MEETING ROOM REQUIREMENTS (AUDIO VISUAL, ROOM SETUP, ETC.): JANUARY 5, 2009
For more information about the ISA 2009 Workshop Grant process, please visit the Workshops website.
Procedure for Scheduling an Official ISA Business Meeting or Reception
Please see the Workshop or Business Meeting Request Form or the Reception Request Form for availability. Available days/times are restricted to those shown on the forms, with the exception of Board meetings. ISA has reserved two small meeting rooms for Board meetings, available on a first-come, first-served basis.
ISA Regions, Working Groups, Sections and Committees may reserve meeting rooms for business meetings or group-sponsored receptions at no charge. All other groups or individuals, including workshops, sponsors and affiliates, will be charged a meeting room rental fee according to the following schedule:
• Daytime function without catering No Charge
• Evening function without catering $100
• Evening function with catering $150
The meeting room rental fee covers ONLY the meeting room, existing audio-visual equipment (where applicable, Sunday – Wednesday only) and certain labor fees. Please see catering section for more information.
