2008 ISA Convention & Book Exhibition

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Welcome Exhibitors!

You are invited to join the International Studies Association (ISA), the most respected and widely known scholarly association in the field of international relations, for our 49th Annual Convention and Book Exhibition in beautiful San Francisco California, March 26th - March 29th, 2008!

Since 1959, ISA has helped define the field of international relations through its research and idea exchanges, dedicated special interest groups, and widely acclaimed publications.  Our interdisciplinary focus is inclusive of 23 area-study Sections and cooperation with 48 international studies organizations in 32 countries.  With more than four thousand members worldwide, ISA is the most respected and widely known scholarly association in the field of international relations.

The theme for our 2008 Annual Convention is “Bridging Multiple Divides.”  In addition to the outstanding marketing opportunities available through exhibition and advertisement, we will also unveil new and flexible sponsorship opportunities that are certain to yield high visibility for your organization and products!

The Exhibition Hall
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The Convention Exhibit Area is frequently used by convention attendees as a meeting place, offering your business a congenial atmosphere in which to promote products, exhibit publications and/or works-in-progress, and share information with decision-makers and specialists in the field of international relations.  ISA actively promotes traffic flow in the exhibition hall by offering complimentary email access and coffee service during show hours.  Other benefits include:

• Complimentary convention registration for up to three booth representatives
• No point system – booths are assigned on a first-come, first-noticed basis*
• Exhibitors have access to email stations one-half hour before hall opens to the general public
• Opportunity to become an Official Sponsor and receive special recognition in the convention program and on event signage.

With a record 5,400+ paper submissions from across the globe, ISA 2008 is poised to be our most attended and successful convention to date.  Don't miss this opportunity to showcase your organization, publications, and products at the premier event for scholars, professionals, and students in the field of international studies.

On behalf of the entire staff at ISA Headquarters, thank you for your interest, and we look forward to working with you in San Francisco!

Sincerely,

Ishara Smith
Manager
Exhibits and Convention Projects
International Studies Association

Exhibition Schedule

Exhibitor Registration

There is a special registration desk for Exhibitors.  Booth representatives can pick up their name badges and Convention Programs as follows:

  • Tuesday, March 25 1:00 p.m. - 6:00 p.m.
  • Wednesday, March 26 9:00 a.m. - 12:00 p.m.

Exhibitor Schedule

The Grand Ballroom Exhibition schedule is as follows:

  • Installation 

    Tuesday, March 25 1:00 p.m. - 5:00 p.m.

    Wednesday, March 26 8:00 a.m. - 11:00 p.m.
  • Exhibit Hours

    Wednesday,  March 26 1:00 p.m. - 6:00 p.m.

    Thursday, March 27 9:00 a.m. - 6:00 p.m.

    Friday, March 28 9:00 a.m. - 6:00 p.m.

    Saturday, March 29 9:00 a.m. - 12:00 p.m.
  • Teardown

    Saturday, March 29 12:00 p.m. - 3:00 p.m.

Hotel Information

The Hilton San Francisco is the official headquarters hotel.  As part of the convention package, ISA has negotiated discounted room rates of $160.00 (single) and $191.00 (double) for convention participants.  Please support your Association by choosing the official convention hotel.  Hotel reservation instructions are available online at the Convention Hotel website.

Booth Information & Fees

The exhibition hall will be located in the Grand Ballroom at the Hilton San Francisco. This excellent location is on its own floor one level above Convention Registration and is accessible via elevator and escalator.

Exhibition Booths rent for $850.00 each. Multiple booths rented to the same company are entitled to a multiple-booth discount of 10%. Organizations with a qualified non-profit status are entitled to a discount of 5%.

The Grand Ballroom is carpeted. The following services and materials are included with your booth rental fee:

  • One 8'x10' booth with 8’-high back drapes and 3'-high side drapes.
  • One 6' draped table (8’ table can be substituted for an additional charge).
  • One wastebasket.
  • Two contour chairs.
  • Standard 7" x 44" booth sign displaying the exhibitor's name and booth number.
  • General Exhibition Hall cleaning.
  • Complimentary convention registration for up to three booth representatives.[1]
  • One complimentary program per booth.
  • Security service during show hours as well as when the exhibition hall is closed.

Official drape colors are maroon and white. Priority for booth assignments is given to companies that have exhibited in previous years, advertise in the Convention Program, or sponsor convention events.

Application Forms: Thank you for your interest in ISA!  Unfortunately, the deadline for exhibition, advertisement, and sponsorship has passed.  For more information, contact our Conventions Services Manager, Ishara Smith, at Ishara@u.arizona.edu.

Blackwell_2 The Blackwell Publishing booth at the 2005 ISA Annual Convention in Honolulu, Hawaii.

Booth Payments and Cancellations

Booth reservations are accepted August 17, 2007 through February 8, 2008 (note - reservations received AFTER 3 PM (MST) December 7, 2007 will not include a listing in the Convention Program).

A cancellation fee of 50% will be charged for exhibit space cancellations received by 3 PM (MST) December 7, 2007. After December 7, 2007, exhibit fees are non-refundable.

Payments for exhibition space are due within 30 days of reservation. Final payments are due by 3 PM (MST) December 7, 2007. Reservations and booth assignments are not confirmed until payment is received in full.

Application Forms: Thank you for your interest in ISA!  Unfortunately, the deadline for exhibition, advertisement, and sponsorship has passed.  For more information, contact our Conventions Services Manager, Ishara Smith, at Ishara@u.arizona.edu.

Decorating and Shipping Contractor

ISA has selected the following company as the official service contractor for the 49th Annual Convention:

GES Service Center
www.ges.com/contact
Phone: 1-800-4752098 (U.S); 702-515-5970 (Int'l)

Exhibitor kits will soon be available. GES Logistics/Rock-It Cargo is the official customs and shipping company for this show. Please note freight and shipping deadlines if you wish to take advantage of discounted advance shipping rates to San Francisco.

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[1] Applies to Exhibitor registration only - Convention Panelists must also submit a separate convention registration form and payment.

Key Dates

Booth Reservations Accepted  - August 17, 2006 through February 8, 2008*

Advertising Reservations Accepted  - August 17, 2007 through December 7, 2007

Advertising Copy Due  - December 7, 2007

Booth Cancellations - 50% Penalty Before December 7, 2007

Booth Cancellations - 100% Penalty After December 7, 2007

Advertising Cancellations - 25% Penalty Before December 7, 2007

Advertising Cancellations - 100% Penalty After December 7, 2007

Advertising Cancellations Not Accepted After December 12, 2007

Final Payments Due December 7, 2007

* Booth reservations received after December 7, 2007 will NOT appear in the convention program.

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