For Presenters
In panel rooms and parlor suites, ISA will provide the following:- LCD Projector and screen
- Netbook Computer (Windows 7 - based)
- Adobe PDF Reader and Microsoft Office 2010 (includes Word and PowerPoint) software
DO NOT DISCONNECT THE ISA NETBOOK COMPUTER. Presenters are expected to bring presentations on a flashdrive that can be connected and disconnect to a Windows-based computer.
Presenters will NOT be able to use their own laptop computers. The audio visual setups in the meeting rooms must not be changed in any way.
Please note: Audio, internet and overhead projectors are NOT provided by ISA. Additional services can be purchased by individuals (at cost).
Instructions for using Powerpoint/Adobe Reader OnSite
- Save your presentation on a USB Flash or Thumb drive and bring it to the convention. DO NOT DISCONNECT THE ISA LAPTOP COMPUTER – this will cause the LCD projector to reset and you will have to call for technical support help! THIS WILL DELAY YOUR PANEL
- To start your presentation, locate the USB port on the personal computing netbook. The netbook will be located on a standing podium near the LCD projector, or on a cocktail table near the Head Table. Insert the flash drive into the USB port.
- Double-click on the FLASHDRIVE shortcut on the netbook desktop
- Find your file and double-click on it to open
- Keep the flashdrive plugged in during your presentation
- When presentation is completed, close all windows and remove your flashdrive
- DO NOT UNPLUG OR TURN OFF LAPTOP OR LCD PROJECTOR!
INTERNET OPTIONS FOR PRESENTERS
ISA does not provide internet in panel rooms, nor is it provided in any meeting room. We have negotiated special pricing for presenters wishing to utilize internet during their panels or roundtables. The cost is $50 per device for wireless; $100 per device for wired, at either hotel. Panelist must PRE-ORDER and pay on their own. Set-up at the start of the panel will take at least 20 minutes to complete. A SEPARATE FORM IS REQUIRED FOR EACH PAYOR. ADVANCE RESERVATIONS ARE REQUIRED FOR THIS PRICE – AT LEAST 3 WEEKS IN ADVANCE! The ISA netbooks have basic internet capabilities using the Microsoft Explorer browser, but are not set up for any other browser or application type. If technical support is needed beyond installing the wired line or IP address for wireless, those costs are the responsibility of the panelist.
To reserve, please provide the title of your panel, date/time/room/hotel of the panel, the name and email address for each payor, to Jeanne White at jeannewhite@isanet.org. The appropriate order form will then be sent to you or to individual payors, as requested. You will send the form to the appropriate supplier and work directly with the supplier from that point on.
Internet Access for Hilton Guests
The Hilton San Francisco Union Square ISA group rate includes free guestroom internet for those staying at the hotel. Contact the hotel front desk to purchase guestroom internet (if not in an ISA-rate room bloc) or rent a workstation at the Business Center (Union Square, Lobby Level).
Cyber Café and the Exhibition Hall WiFi Lounge
The Cyber Café and the Exhibition Hall WiFi Lounge will offer attendees the opportunity to briefly check their email and access the internet, thanks to the generous sponsorship of Lynne Rienner Publishers, Keesing's and Routledge.
ISA Sponsored or Affiliate WORKSHOP CHAIRS
Audio-visual arrangements are coordinated by ISA at the start of each workshop grant awards cycle. Estimated costs needed for budgets as part of the workshop grant submission process. Workshop Chairs are responsible for the security of ISA equipment during breaks and lunch.
WORKING GROUP COORDINATORS
ISA offers basic technology services and special room set-ups for Working Groups panels and facilitates these meetings on your behalf with ISA's program chairs. ISA provides flipchart and markers for every working group session. ISA also provides an LCD projector with screen and Windows-based netbook for the 1st meeting day. Any equipment or technical support required above and beyond what ISA provides, including adapters or equipment that is not compliant with U.S. electrical standards or formats, will be the sole financial responsibility of the Working Group Coordinators and/or Section.
INNOVATIVE PANEL CHAIRS
ISA offers basic technology services and special room set-ups for innovative panels and facilitates these panels on your behalf with ISA's program chairs. Any equipment or technical support required above and beyond what ISA provides, including adapters or equipment that is not compliant with U.S. electrical standards or formats, will be the sole financial responsibility of the Innovative Panel Chair and/or Section.
BUSINESS MEETING AND RECEPTION ORGANIZERS
For security reasons, laptop computers and LCD projectors and screens will be removed from all meeting rooms immediately upon conclusion of each day’s panels. Equipment will be secured during the lunch hour. If AV equipment is needed for evening functions, please be sure to indicate this on the Meeting or Reception request forms found on the convention meetings & receptions home page. Rental charges may apply.
